There’s a lot to keep track of when moving into a new home or apartment. From following move-in protocol to taking note of any preexisting maintenance needs within the property, you’re sure to have your hands full. One way to streamline the process is to have a move-in checklist. But what is a move-in checklist, and how should you use it? To help you achieve the smoothest move-in experience possible, we’ve compiled answers to all of your questions regarding move-in checklists.
What is a move-in checklist?
A move-in checklist is a form filled out and signed by both the renter and landlord that documents the move-in inspection. The form records the condition of every aspect of the property in order to keep track of maintenance needs and parties responsible for any damages to the unit. Typically, move-in checklists are organized by room to enable its signers to thoroughly and efficiently assess each area and item.
When You Should Fill Out a Move-In Checklist
You typically want to fill out your move-in checklist within 3 days of your move-in date. Renters complete a move-in checklist to note any preexisting damages and catch any maintenance or repair needs early. Some landlords may also allow or ask you to inspect the property early so they can perform any necessary upkeep in advance.
Benefits of a Move-In Checklist
Move-in checklists serve several purposes for both the landlord and renter. First, a move-in checklist provides an objective assessment of the condition of the property. It also informs both parties of any improvements needed within the unit, especially if it hasn’t been rented out for a period of time. Both the renter and landlord can also use a move-in checklist as written documentation in case of any legal disputes.
In general, a move-in checklist plays a key role in keeping communication open between a renter and a landlord. Take advantage of this opportunity to vocalize your move-in needs.
Move-In Checklist
Whether you’re preparing to fill out a rental move-in form or creating a checklist on your own, we’ve compiled the most common items among move-in checklists. If your rental unit has more than one bedroom or bathroom, repeat these sections as many times as you need.
Living Room
Floor
Walls
Ceiling
Windows and any coverings
Doors
Light fixtures
Electrical outlets
Baseboards or moldings
Furniture (if included in your rental)
Other
Dining Room
Floor
Walls
Ceiling
Windows and any coverings
Baseboards or moldings
Furniture (if included in your rental)
Light fixtures
Electrical outlets
Other
Kitchen
Floor
Doors
Walls
Ceiling
Windows and any coverings
Cabinets and drawers
Pantry
Counters
Sink and faucets
Stove and oven
Range and exhaust fan
Microwave
Refrigerator
Dishwasher
Furniture (if included in your rental)
Light fixtures
Electrical outlets
Fire alarms and any other safety equipment such as a fire extinguisher
Other
Bedrooms
Doors and locks
Floor
Walls
Ceiling
Windows and any coverings
Baseboards or moldings
Furniture (if included in your rental)
Closets
Light fixtures
Electrical outlets
Other
Bathrooms:
Floor
Walls
Ceiling
Door
Windows and any coverings
Sink and faucets
Bathtub and shower
Water (check temperature and pressure)
Curtain rack
Towel rack
Toilet
Closets and cabinets
Shelves and drawers
Mirrors
Counters
Exhaust fan
Light fixtures
Electrical outlets
Additional
Exterior doors and locks
Doorbell or knocker
Steps and landings
Handrails
Smoke detectors
Carbon monoxide alarm
Fire extinguishers
Heating
Air conditioning
Mailbox
Porch or patio
Yard
Fence
Outside lights
Parking or garage
Keys (note how many are issued and when)
To avoid confusion, don’t forget to include the following:
Your name
The name and address of the property (including apartment number)
Move-in inspection date
Your signature
How to Complete a Move-In Checklist
When filling out the move-in checklist, you’ll want to thoroughly inspect the property room by room. If possible, it’s best to conduct this move-in inspection with the landlord. This can help to establish a standard vocabulary regarding property conditions, such as what constitutes superficial damage versus damages that need addressing.
Be sure to take the checklist with you to ensure the information is fresh in your mind as you report it. When filling out a move-in checklist, you want to be as specific and detailed as possible, as the landlord will use it when determining if they will retain all of a portion of your security deposit for cleaning or repairs following your move out. The common shorthand used on move-in checklist forms consists of:
NC: Needs Cleaning.
NSC: Needs Spot Cleaning.
NP: Needs Painting.
NSP: Needs Spot Painting.
NR: Needs Repair.
RP: Needs Replacing.
SC: Scratched.
Other
Never be afraid to go into further detail, especially if you conduct the inspection on your own.
Being specific will help you strengthen your communication with your landlord and avoid any discrepancies later. Once you have completed the checklist, you’ll then want to get it signed by both parties. If you have roommates, have each sign the checklist as well. Give each party a copy, and keep one on file for when you move out. Having a record of any damages or maintenance requests can help to make the moving out process a smooth one as well.
When filling out the move-in checklist, you may also find it helpful to take pictures of damages. This can be particularly useful if the landlord doesn’t inspect the property with you or you have trouble getting ahold of someone to conduct repairs.
By filling out a move-in checklist, renters and landlords enable themselves to work together to maintain the property’s condition, resulting in a space that’s enjoyable to live in. If your landlord doesn’t provide you with a checklist, consider creating one yourself with the information provided above.
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